OS Colliers Office tenant guide

Colliers

Occupier Services

1 st step

CASE: Toldbodgade 33

What should be in your brief? • Size of space • Location • Security and access • Environmental considerations Nothing was more obvious than having Occupier Services find the new office space for Colliers’ ‘main office’ in Copenhagen after its expansion in 2019. An old, centrally located warehouse was found in one of Copenhagen’s finest areas, and it was all set up and furnished as a modern, spacious office.

Determine your property needs Taking your requirement from idea to execution Skipping the planning stage makes the top 10 mistakes most commonly made by office leasing tenants list. It is crucial to understand your business and workplace and, thus, property requirements through a process of evaluation and forecasting. Involve key internal decision makers Assemble a team with a variety of skills to drive the pro ject. Consider involving your experts in IT, HR and fi nance. They will be familiar with specific future trends that may influence your requirements and decisions. Involving them from the outset will help clarify and focus your brief and achieve internal buy-in. Be sure to appoint a project leader to liaise with your internal stakeholders as well as your consultants.

The workplace brief The organisational briefing process will result in the docu mentation of your workplace requirements: • Growth projections

Organisational briefing – confirm your business plan objectives

• Fit-out needs • Car parking • Office hours • Timing • Other unique needs.

Leasing decisions should be considered with a medium to long term mindset, with most leases running for three years plus a renewal option. Therefore, your property de cisions should take a view of your company’s future re quirements as well as today’s needs. Guided by a profes sional workplace strategist/designer, the organisational briefing process will develop answers to a range of ques tions, including: • Is your business growing or shrinking? • What are your brand values? • What are your preferred work settings? • What type of employees will you have in the future? • What will your technology requirements be in three years? • Are you considering acquiring or merging with other firms? • What effect will moving have on your customers and staff? Only by adopting this ‘concept-planning’ phase will you achieve the maximum benefit (both financial and strategic) in a relocation or re-engineering of your business accommodation. Only minimal gains are possible if the workplace design focus is restricted to purely the design and construction phase post-signing.

• Space standards • Cost parameters • Space budget • Organisational vision and objectives.

Your brief should be documented and used to evaluate options. Consider ranking each factor in terms of impor tance, as you may have to compromise on some items, depending on the options available. Know your local market and commitments During this phase, you should familiarise yourself with lo cal office market conditions and existing lease commitments. By knowing the market vacancy rates, sup ply projections and indicative rentals, you will be in a bet ter position to evaluate various proposals. Your Colliers consultant can provide you with an office market presentation detailing these factors.

The real estate brief A well-prepared real estate brief will synthesise the work place brief and translate them to your property require- ments. The brief will expedite your decision-making process: You will save a considerable amount of time by only inspecting and reviewing suitable properties, and you will also have a framework with which to assess and compare your options. An important element in develop ing this brief is to audit your existing premises; your real estate brief will document your desired situation.

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